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Job Openings >> Receptionist/Administrative Assistant
Receptionist/Administrative Assistant
Summary
Title:Receptionist/Administrative Assistant
ID:1038
Location:Naples, FL
Department:Naples Administration
Description

The Hole Montes, Inc. Receptionist/ Administrative Assistant is a pivotal member of the company. This position is the first point of contact for any visitors to the office or anyone contacting the organization.

The ability to multi-task, while providing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Receptionist duties and responsibilities of the job

  • Welcome visitors by greeting them, in person or on the telephone; transferring calls as necessary to appropriate staff.
  • Take and ensure messages are passed to the appropriate staff member on a timely basis.
  • Direct visitors.
  • Manage Outlook Calendar for meeting rooms, vacation calendar, etc.
  • Maintain company vehicle usage.
  • Maintain employee and department directories.
  • Maintain security by following procedures and monitoring camera security system.
  • Maintain safe and clean reception area.
  • Enter time & attendance for Survey team, as well as other employees as assigned.
  • Assist with mailings for Planning Department
  • Receive and dispatch deliveries
  • Assist with mail and courier services as required (inter-office, USPS, UPS, FedEx)
  • Assist the Planning, Land Development and Survey teams as directed by immediate supervisor with correspondence and document preparation
  • Possibly handling event coordination, both internally and externally
  • Possibly managing office supplies such as stationery, equipment and furniture
  • All other receptionist/administrative assistant duties as assigned.

Receptionist job qualifications and requirements

  • Excellent communication skills (listening, verbal)
  • Previous receptionist, clerical and/or administrative assistant experience
  • Professional demeanor
  • Courteous telephone skills
  • Strong customer service skills
  • Organizational skills
  • Attention to detail
  • Excellent multitasking skills
  • Experience with MS Office Word and Excel, with knowledge of Power Point a plus.
This opening is closed and is no longer accepting applications
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COMPANY BENEFITS
  • Healthcare Benefits: Medical, Dental, and Vision
  • 401(k) Retirement Savings Plan Matching Program
  • Life and AD&D Insurance Plan, Company Paid
  • Supplemental Benefits (Voluntary Life and Long-term Disability)
  • Wellness Center Membership, Company Paid

Hole Montes is a drug-free workplace and equal opportunity employer.
NAPLES OFFICE
950 Encore Way
Naples, FL 34110
239.254.2000
FORT MYERS OFFICE
6200 Whiskey Creek Dr.
Fort Myers, FL 33919
239.985.1200
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